Resources For MS Excel
These are MS Excel-specific VBA tips:
- Close Reviewing toolbar; simple method — often when I open a
spreadsheet someone has emailed me, Excel has insisted upon posting the
Reviewing toolbar. I find this annoying, and so the following macro, if put
into your Excel PERSONAL.XLS file (located in
Data\Microsoft\Excel\XLSTART folder) will cause Excel to close the
Reviewing toolbar each time Excel is started. It is worth noting
that Microsoft has deprecated the Auto_Open() method and so
this is not an ideal solution; also this method only closes the toolbar
when Excel initially starts.
' AutOpen Macro
' Actions to perform each time a workbook is opened.
Application.CommandBars("Reviewing").Visible = False ' Close the Reviewing toolbar.
- Close Reviewing toolbar; robust method — to completely address the
Reviewing toolbar problem it is necessary to use Application Events (see
excellent information on this subject); also, since you may not
always want the toolbar to disappear any Reviewing toolbar manager needs
to be configurable. I've written an Excel Add-In to properly
address this problem. If you want to see how this is accomplished,
download the Reviewing Toolbar
Helper Add-In and inspect the source code. To install the
Add-In: (1) Exit Excel; (2) Put the .xla file in your %USERPROFILE%\Application
Data\Microsoft\AddIns folder; (3) Start Excel; (4) Enable the Add-In
via [Tools]à[Add-Ins…]; and (5) Restart Excel. You can open the
Reviewing Toolbar Helper Options panel from a new menu that the Add-In
- Conditional formatting of a cell if it contains (or doesn't contain)
a formula — recently, I wanted to change the shading of a cell if the
cell had its formula replaced with a value. I found the answer
elsewhere on the web (Identify formulas using Conditional Formatting);
but, I've also capture the essence of it here for my own future
reference. The trick is to use Excel's GET.CELL function in a
defined name. So, create a defined name CellHasFormula with
a value of =GET.CELL(48,INDIRECT("rc",FALSE)) and then use CellHasFormula in
the conditional formatting rule.
- Delete hidden columns — I recently had a need to remove the hidden
columns from a set of Excel workbooks before providing them to a client.
The following macro, if put
into your Excel PERSONAL.XLS file (located in
Data\Microsoft\Excel\XLSTART folder) will cause Excel to delete any
hidden columns that exist within a set of selected cells (you can select
the entire worksheet or only a few cells/columns); or download the
' DeleteHiddenColumns() Macro
' Within the selection, delete any columns that are marked as hidden.
' The following code will *not* work because we are removing objects
' from the collection and VBA's OO model is not robust enough to cope
' with this situation:
' Dim myCol As Range
' For Each myCol In Selection.Columns
' If True = myCol.EntireColumn.Hidden Then
' myCol.EntireColumn.Hidden = False
' myCol.Delete Shift:=xlToLeft
' End If
' Next myCol
If 1 <> Selection.Areas.Count Then
MsgBox "Error: the selection must be contiguous."
Dim i As Integer
Dim firstCol As Integer
Dim lastCol As Integer
firstCol = Selection.Item(1).Column
lastCol = firstCol + Selection.Columns.Count - 1
For i = lastCol To firstCol Step -1
If True = .EntireColumn.Hidden Then
.EntireColumn.Hidden = False
- Find next comment — Excel doesn't offer any way to find an embedded
comment. One is able to make all comments visible; but, on a large
multi-hundred or thousand line worksheet it is a tedious and error prone
exercise to attempt to find the cell containing a comment that is
causing auto-filtering to generate an error about moving objects.
This short code snippet will allow you to find the "next" comment on the
' FindNextcomment() Macro
' Find the next comment.
Application.DisplayCommentIndicator = xlCommentIndicatorOnly
If ActiveSheet.Comments.Count > 0 Then
ActiveSheet.Comments(1).Visible = True
- FormatInterval() — Recently, for an availability chart I was creating, I needed to take an
elapsed time (a server outage) and format that time into the form of "n days
n hours n minutes n seconds" of time. Excel doesn't offer that as a
native function, and I was also unable to find anything on the net; so, I
wrote something. This function is the result.
- IsColorN() — I regularly receive an activity status
chart wherein completed actions are marked with a Blue background color; where I must
extract dates from only the cells with a Blue background. Unfortunately,
Excel doesn't offer an IsXXX() function for testing cell colouration.
Chip Pearson's excellent website has some VBA code
that exposes Excel's ColorIndex property;
however, it was not in a form I could easily utilise. So, I have taken Chip's key function
and packaged in into an Excel Add-In which introduces a function called IsColorN() that can
be easily used in if() functions. The Add-In also provides a function for determining a
particular cell's ColorIndex values. See the Close
Reviewing Toolbar Robust tip, above, for instructions on how to install an Add-In.
- Menu manager — After writing
several Excel add-in modules I wanted to add code to have all the
modules appear on a single menu on Excel's menu bar. I was unable
to find any code others had posted to manage a menu, but with the help
of some information posted on Chip
Pearson's website I was able to make one myself.
- Multireplace — Replace a string in a collection of
workbooks. This Add-In adds a new menu item
MyàReplace string in files… that
prompts you for strings and a folder and then opens all of the
workbooks in that folder and the folders below it and performs a
Find-Replace (including within the worksheet headers and
footers). To install, go to Excel's Add-In panel (ToolsàAdd-Ins…)
and add this file.
Project Budget to Actual Tracking — workbook I use to track
budgetted to actual hours and expenses on my consulting engagements.
- RCtoA1() — Code to convert
RC numerical notation to A1 letter-number notation (that is, convert
from R1C1 to A1 addresses).
- Set vertical alignment to top (Excel) — for no explicable reason,
Excel defaults to a vertical alignment of "bottom". Since I
usually want cells aligned to top, I put together this code. Place
the following code snippet in your Excel PERSONAL.XLS file (located in
Data\Microsoft\Excel\XLSTART folder); then assign that macro to a
button on your toolbar.
' SetVerticalAlignmentToTop() - Change the vertical alignment to Top for all selected cells.
.VerticalAlignment = xlTop
- Toggle between RC and A1 addressing — When I edit a spreadsheet I
think in RC mode; that is, Row X Column Y format (e.g.,
"R34C2"). I do not cope well with Excel's default Column N
Row Y (e.g., "B34") mode. When someone sends me a spreadsheet, I
sometimes have to toggle it back into RC addressing mode, so I attached
the following code to a button on my toolbar; which allows me to easily
toggle between the two modes. Here's
the code offered as an Excel Add-In (drop it into your Add-In
folder): for Excel 2003 and earlier;
for Excel 2007 and later.
Note that the Excel 2007 version allows you to configure how files are
opened and saves (i.e., you can always save and/or files in a specific
' RC_A1_Toggle Macro
' Toggle between RC and A1 addressing modes.
If Application.ReferenceStyle = xlR1C1 Then
Application.ReferenceStyle = xlA1
Application.ReferenceStyle = xlR1C1
- Worksheet Name — An oft' requested Excel feature is the ability to
use the name of the current worksheet in a formula (without resorting to
VBA). Recently, Nick (who operates
ExcelExperts.com) pointed out on
his blog that the CELL() function can be used to obtain the sheetname.
Here is the appropriate formula needed to retrieve the name of the
worksheet on which the formula appears (I've shown this in R1C1
notation; so, if you use A1 notation then replace "RC" with a reference
to the cell containing the formula). Note, this formula will fail
in a new workbook until that workbook has been saved at least once.
See the page that linked to this one for other
VBA resources I have found helpful.
©Copyright 2005–2014, Christopher Rath
Address: 1371 Major Rd., Ottawa, ON, Canada K1E 1H3
2016/05/15 @ 17:58:04 (